Rent Flow Pro
Live availability, daily schedules and true job profit — one record from quote to invoice.
Rent Flow Pro is a complete operations platform for equipment rental and event hire businesses. It carries one record from quote to confirmed job to delivery, return and invoice — with live stock availability, three daily schedules, damage and maintenance tracking, customer statements and full job profitability, all under named approvals and a complete audit trail.
What it does
Key features
The capabilities that matter — and the reason they were built this way.
Live Availability & Stock Holds
Draft quotes reserve stock in real time. Before you overbook, a shortage shows exactly which quote or job is holding the item, so you can negotiate or substitute on the spot.
Three Daily Schedules
Quote, job and staff schedules give the whole team one view of the day — deliveries, collections and crew assignments, with compact status-coloured entries and overflow lists for busy days.
Named Approvals & Audit Trail
Every quote and late change routes to a named approver, with self-approval blocked. Every status change is recorded, so you can always answer who approved what, and when.
Damage & Maintenance Tracking
Log damage against a specific job and customer, track repair status, and take items out of circulation for maintenance — so damaged stock never quietly goes out on the next job.
Invoicing, Statements & Receipts
Jobs convert to invoices automatically, customer statements and bank receipts are handled in-app, and purchase order numbers are tracked against supplier bills.
True Job Profitability
Compare invoice revenue against supplier bills, staff hours and damage costs to see the real margin on every job — not just the headline rate.
Who it's for
Event hire and equipment rental businesses that need stock, schedules, crew and billing to stay in sync as jobs move.
Why it's built this way
Rental businesses live or die on availability and accountability, yet most run on a booking diary, a spreadsheet of stock and a separate invoicing tool — so items get double-booked, damage costs vanish, and nobody can prove who approved a discount. Rent Flow Pro was built around a single connected record: the quote becomes the job, the job becomes the invoice, and stock, staff and money all hang off that one thread. Approvals are named and self-approval is blocked because in a small hire business the person quoting is often the person who would approve — and that is exactly where margin leaks.
Let's build the right thing for your business.
Tell us what you're trying to fix, finance or automate. We'll come back with a clear next step — usually within a working day.